Audit Trail for File Uploads via Loyalife UI

Overview

Currently, files uploaded through the Loyalife product interface — including CPD, TXN, CRD, or BNS files — are logged for system processing, but there is no user-specific metadata. This enhancement allows every file upload from the UI to be tracked in the Audit Trail module, enabling:

Accountability for data uploads
Easier investigation of data issues
Auditing admin activity in multi-user environments
All file uploads are now logged with relevant metadata similar to other audit actions, such as member search or login.

Audit Trail for File Uploads: Captured Details

When a user uploads a file via the Loyalife UI, the following information is logged in the Audit Trail:


Field	Example / Description
Date	`2025-07-30 10:45:22` – Timestamp of the file upload
Username	`[email protected]` – User performing the upload
Action	`Uploaded File` – Type of activity
Activity	`Uploaded TXN file via UI, July_Transactions_TXN.csv` – Description including file type and name
Page URL	`https://lbmsqaaz.giiftdev.com/upload/txn` – URL from which the file was uploaded
IP Address	`10.233.32.62` – Captured from the user session
Browser	`Chrome 124` – Captured from the user agent information

Viewing Audit Trail Entries

Go to Admin Dashboard → Audit Trail.
Use filters to search by:
- Date Range
- Username
- Action (e.g., Uploaded File)
- Page URL
The system will display entries with all relevant metadata, helping track who uploaded which file and when.

Benefits

Ensures accountability for incorrect or malformed file uploads.
Simplifies investigations of data integrity issues.
Strengthens auditing capabilities in multi-user environments.

Notes

Only uploads via the UI are tracked in this manner; direct database imports or API uploads may require separate logging.
Browser and IP details are captured automatically and cannot be manually edited.
Ensure files follow the system-defined format to prevent upload errors.